Administrative Intern

Objective

The Admin Intern will support Admin Officer to implement admin tasks and support all staff learning about admin workflow build up your knowledge, skill and experience.

Key Responsibilities of the Intern:

Administrative Tasks:

• Providing administrative and clerical support, including preparing, copying, collating, binding, filing, distributing documents, mail, scanning, and notifications.
• Supporting office activities, including meeting and workshop setup.
• Providing reception support, including answering phone calls professionally, welcoming visitors, and ensuring they register in the visitor logbook.
• Ensuring the driver log sheet is recorded and correct before the end of the month.
• Assisting with visa extensions, attestation, and delivering documents to partner ministries and MoFAIC.
• Delivering cheques for utility, telephone, internet bills, and suppliers for the Country Office.
• Managing the storage room.
• Backing up vehicle arrangements during the Admin Officer’s absence.
• Assisting in recording the monthly usage of utilities, fuel, and airfare for both the Country Office (CO) and Field Office (FO).
• Ensuring that kitchen, restroom, and office supplies are adequately stocked and replenished daily.

Procurement Tasks:

• Entering data into the procurement tracking report.
• Scanning procurement documents and contracts.
• Requesting quotations.
• Preparing daily payment vouchers.
• Raising Purchase Requisitions in the PeopleSoft System.
• Filing procurement documents (agreements and expenses for projects).
• Assisting with tracking Consultant Profiles.

Internship duration : November 2024 to May 2025

Qualifications

• Strong organizational and administrative skills.
• Ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite.
• Good communication skills and a professional demeanor.
• Previous experience in an administrative role is a plus.

How to Apply:

Interested candidate should submit their curriculum to KHM.Procurement@care.org by October 31, 2024. The candidate application should  included: Cover letter and CV

CARE is an equal opportunity employer committed to a diverse workforce. All qualified applicants are encouraged to apply, including women, LGBTQI+ individuals, people with disabilities, members of ethnic minorities and members of other marginalized groups. CARE International in Cambodia is committed to protecting the rights of children. CARE International in Cambodia reserves the right to conduct screening procedures to ensure a child safe environment.

CARE places human dignity at the centre of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation and abuse (PSHEA) of vulnerable adults, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation and abuse and child abuse involving CARE Employees and Related Personnel.

We are committed to each other and to the protection of the people we serve. We do not tolerate sexual misconduct within or external to our organization and imbed child protection in all we do. Protection from sexual harassment, exploitation and abuse and child protection are fundamental to our relationships, including employment, and our recruitment practices are designed to ensure we only recruit people who are suitable to work with other staff and the people we serve. As well as pre-employment checks, we will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations. To find out more, please contact the Senior Human Resources Manager through email (sinuon.hun@care.org).